Metro Brands automated Vendor Master using SAP Business Technology Platform (BTP)

About Client​

Metro Brands, is an Indian multibrand footwear retail company based in Mumbai. Metro Brands operates from a network of 600+ Metro showrooms in India.

Our Engagement​

Inteliwaves has been engaged with Metro Brands since April 2022 for project specific requirements such as rolling out Company Code, streamlining processes, developing custom solutions for business requirements, etc.

Key Challenges Faced by Client ​

  • The creation of Vendor Master Data relies on departmental emails sent manually to the master data team, which introduces a risk of missing emails.
  • There is a lack of clear transparency regarding whether the master data team has acknowledged and initiated the vendor creation process after receiving the email
  • The master data team’s valuable time is consumed by manually searching and processing emails, manually extraction data from legal documents.
  • The process of vendor creation lacks a TAT tracking mechanism, resulting in a lack of visibility and accountability for timely completion.
  • There is a possibility of creating duplicate vendors as well.

Our Approach​

  • We understood the current process & also listed all the challenges faced in the process. Based on which we designed our solution that leverages BTP capabilities.
  • Based on the requirement’s, data was automatically extracted from legal documents by using SAP BTP Document extraction service & duplication checks were placed.
  • The approver can view the data extracted along with the scanned copies uploaded, before a vendor is created.
  • Rule based logic was defined for various fields such as Reconciliation account, Payment method, etc.
  • The implementation of a Maker and Checker functionality for the created Vendor Master Data ensures a robust validation process and enhances data accuracy through a dual-approval system.
  • Once a vendor is created in SAP, all the documents initially uploaded are available in SAP DMS with reference to the respective vendor code.

Value Delivered by Inteliwaves​

  • We streamlined the processes, ensuring efficient, seamless integration and enhanced data management capabilities.
  • All essential functionalities related to vendor creation, including vendor creation requests, vendor master approval/confirmation, and TAT (Turnaround Time) reporting, are consolidated within a single transaction, simplifying the overall process and providing comprehensive control and monitoring capabilities.
  • By employing this solution, there is a transparent and accountable audit trail even before a vendor is created.
  • The system is designed to automatically trigger emails upon the submission of a vendor creation request, as well as after the successful creation of a vendor, ensuring timely notifications and improved communication.

Leading Enterprise Digital Transformation Consulting firm​ E-invoice & E-way Bill Implementation for India Business​

About Client​

Client is an enterprise digital transformation specialist that engineer’s excellence for customers in UK, US, Middle East, Asia Pacific and India across 41 countries.​

Our Engagement​

Inteliwaves has been engaged with Client since June 2020. Inteliwaves is partner for Implementing E-Invoice and E-way bill solution. ​

Key Client Requirements​

  • Automatic generation of  E-invoice and E-way bill. In real time basis​
  • The solution must be Implement as the Government target deadline and with satisfying all statutory regulation and norms.​
  • Widely range of Process, Pricing Procedure and Condition type need to be mapped as per Client’s current process.​
  • Quick onboarding of business users spread across India​
  • E-way bill solution should be flexible for wide range of processes w.r.t Outbound delivery, Invoice and material documents.     ​
  • Details with foreign SAP team for various approval. ​
  • Print out for Fi generated E-Invoice is a complex process, (Majorly of work is service based)​

Our Approach​

  • Automatic generation of  E-invoice and E-way bill. In real time basis​
  • The solution must be Implement as the Government target deadline and with satisfying all statutory regulation and norms.​
  • Widely range of Process, Pricing Procedure and Condition type need to be mapped as per Organizations current process.​
  • Quick onboarding of business users spread across India​
  • E-way bill solution should be flexible for wide range of processes w.r.t Outbound delivery, Invoice and material documents.   ​

Value Delivered by Inteliwaves​

  • Automatic generation of  E-invoice and E-way bill. In real time basis​
  • The solution must be Implement as the Government target deadline and with satisfying all statutory regulation and norms.​
  • Widely range of Process, Pricing Procedure and Condition type need to be mapped as per Client current process.​
  • Quick onboarding of business users spread across India​
  • E-way bill solution should be flexible for wide range of processes w.r.t Outbound delivery, Invoice and material documents. 

Leading European Edible Oil Customer​ E-invoice & E-way Bill for India Business

About Client

Client is world’s number one olive oil manufacturing organization; it has a wide range of selling in 73+ country with 20+ brand in portfolio. 

Our Engagement

Inteliwaves has been engaged with Client since June 2020. Inteliwaves is partner for Implementing E-Invoice and E-way bill solution. ​

Key Client Requirements

  • Automatic generation of  E-invoice and E-way bill. In real time basis​
  • The solution must be Implement as the Government target deadline and with satisfying all statutory regulation and norms.​
  • Widely range of Process, Pricing Procedure and Condition type need to be mapped as per current process of Client.​
  • Quick onboarding of business users spread across India​
  • E-way bill solution should be flexible for wide range of processes w.r.t Outbound delivery, Invoice and material documents.   ​

Our Approach

  • For E-invoice and E-way bill Implementation worked closely with stakeholders in planning various phases and activities for implementing SAP​
  • Conducted workshops to enabled business users to understand how E-invoice and E-way bill solution work and enabled team to identify requirements during implementation phase​
  • Deployment of E-invoice and E-way bill integration solution  configuration and testing of SAP System, enabling data preparations and go-live readiness​
  • Regular monitoring of SAP Solutions, recommendation and implementing continuous improvement measures to improve solution maturing & add business value at the time of Post Go-live Support.​

Value Delivered by Inteliwaves

  • Solution works with  APIs of multiple  GSP Partners​
  • Real time E-Invoice and for E-way bill generation as per User requirement. ​
  • Effective mapping of current process and provision made to consider the upcoming process changes. ​
  • Simple and User-friendly error mapping / handling methodology is developed ​
  • Automated process of the E-invoice solution is made along with controls to check the printout facilities.​
  • User friendly provision for E-way bill generation with minimum mandatory data.  ​
  • Building Business controls such as not printing of Invoice without IRN ​

India’s leading air conditioning and commercial refrigeration Customer​ E-invoice & E-way Bill Solution Implementation

About Client​

Client is India’s leading air conditioning and commercial refrigeration Customer, with an annual revenue of over ₹5405 crores. A network of 32 offices, 5 modern manufacturing facilities, 2800 employees, and 3880 channel partners.

Our Engagement​

Inteliwaves has been engaged with Customer since March 2020. Inteliwaves is partner for Implementing E-Invoice and E-way bill solution. 

Key Client Requirements

  • Automatic generation of  E-invoice and E-way bill. In real time basis​
  • The solution must be Implement as the Government target deadline and satisfying all statutory regulation and norms.​
  • Quick onboarding of business users spread across India​
  • E-way bill solution should be flexible for wide range of processes w.r.t Outbound delivery, Invoice and material documents.   ​
  • Solution should handle invoices generated from SAP CRM ​
  • Address Master data fetching are complex and major of address are maintain in the Z table. ​
  • Import process had lot of condition and  logic used for foreign exchanges is complex.​
  • Widely range of Process, Pricing Procedure and Condition type need to be mapped as per Customers current process.  ​

Our Approach​

  • For E-invoice and E-way bill Implementation worked with various stakeholders in planning various phases and activities for implementing SAP​
  • Conducted workshops to enabled business users to understand how E-invoice and E-way bill solution work and enabled team to identify requirements during implementation phase​
  • Deployment of E-invoice and E-way bill integration solution  configuration and testing of SAP System, enabling data preparations and go-live readiness​
  • Regular monitoring of SAP Solutions, recommendation and implementing continuous improvement measures to improve solution maturing & add business value at the time of Post Go-live Support.

Value Delivered by Inteliwaves

  • Solution works with  APIs of multiple  GSP Partners​
  • Real time E-Invoice and for E-way bill generation as per User requirement. ​
  • Effective mapping of current process and provision made to consider the upcoming process changes. ​
  • Simple and User-friendly error mapping / handling methodology is developed ​
  • Automated process of the E-invoice solution is made along with controls to check the printout facilities.​
  • User friendly provision for E-way bill generation with minimum mandatory data.  ​
  • Building Business controls such as not printing of Invoice without IRN ​
  • Solution is works with SAP S4-Hana & SAP CRM​